Win back your evenings — without hiring in your office.
A trained, dedicated Virtual Assistant for listings, vendor reports,AML paperwork and follow-ups. NZ-managed, from $15/hr + GST at 40 hrs/week.
Sound familiar?
- It's 9pm Sunday and you're loading photos to Trade Me instead of seeing your family.
- You've spent two hours chasing AML documents from a vendor who should have sent them last week.
- Your CRM is three weeks behind, and every new lead feels like one more thing to drop.
If any of that lands, you're not alone. Most NZ agents we talk to are losing 10 to 15 hours a week to admin that doesn't sell a single house.
Trained on the software you actually use
- Vault RE
- PropertySuite
- PropertyMe
- PropertySmarts
- Trade Me Property
- realestate.co.nz
- OneRoof
- Xero
- Canva
- Workspace
- Microsoft
- Trello
If you use something we haven't seen, we'll learn it before your VA touches a single record.
What your VA takes off your plate
Listings & marketing
- Listing data entry, photo and floor plan coordination
- Description writing and copy formatting
- Trade Me, REINZ and portal uploads
- Property file ordering
- Brochure, flyer and marketing material preparation
- Social media and newsletter scheduling
Transaction coordination
- AML processing
- Appraisal and listing agreement preparation
- S&P agreement drafting and follow-up
- Contract loading and tracking through to settlement
- Coordination with lawyers, vendors, and photographers
Database & CRM
- CRM updates and maintenance
- Buyer database management
- Vendor follow-up scheduling
- Past client re-engagement campaigns
Client communication
- Email and inbox management
- Vendor weekly reports
- Buyer enquiry follow-up
- Open home scheduling and reminders
Office and admin
- Calendar management
- Document preparation
- Trust account assistance
- Xero reconciliation and invoicing
Simple, monthly pricing
All prices NZD, GST exclusive. Monthly billing, no lock-in.
How it works
01.
Book a 15-min intro call
Tell us what you need and which systems you use.
02.
We match you with a real estate VA
Already trained on your stack.
03.
Start within days
Foundations in the first 2 to 4 weeks. Cancel any time.Replacement on request. No lock-in.
Why Agents choose us
Hiring an admin in your office
$55k+ salary, KiwiSaver, holiday and sick leave, equipment, weeks of recruitment, and you still need to train them on your CRM.
Going direct on offshore platform
Time-zone roulette, no real estate experience, you manage everything, no quality control, no backup when they disappear.
Virtual Angels
From $15 per hour, all in. NZ-managed. Already trained on real estate systems. We handle the relationship and replacement when needed.
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What our clients say
"Virtual Angels has been an outstanding partner for our business. Through their support, we've had the pleasure of working with our VA, who has become a trusted and valued member of our team. She is organised, reliable, proactive, and always willing to go the extra mile. The quality of support has exceeded our expectations, and the positive impact on our team's productivity has been significant. We would have no hesitation in recommending Virtual Angels to businesses looking for professional virtual assistance and administrative support."
Madeleine Andrews, General ManagerProfessionals, Redcoats Limited
"Ruth has been absolutely wonderful! Thank you for supporting us and our clients every step of the way. We appreciate you."
Sothebys International Ltd
"Dream Team over here! Thank you, Ruth, for all you do for me and for always being positive. I cherish our friendship and couldn't do what I do without you."
Ray White
Not ready to book a call yet?
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FAQs
Can your VAs really handle real estate work without an NZ licence?
Yes, because the work we do is administrative, not regulated. Your VA handles the listing prep, AML paperwork preparation, vendor reporting,marketing material, settlement follow-up, and CRM management — the same work an in-office admin would do. They don't sign agreements or give regulated advice. You stay the licensed agent. The unlock is volume: a properly run VA can support multiple agents and their files in parallel, which is hard to do alone.
What happens if my VA doesn't work out?
If your VA isn't the right fit, for any reason, we replace them at no cost. You don't need to justify the call. Different working style, communication preference, or you just want to start fresh — we organise the transition and make sure your work doesn't drop.
What time zone do your VAs work in, and how does that affect me?
Our team is based in the Philippines but works on your schedule, not theirs. If you need cover from 8am to 5pm NZ time, that's what you get. If your evenings or weekends are when you need help most, your VA works those hours. We match the work pattern that suits your business, not the time zone they happen to live in.
How do you protect my client data and confidentiality?
Every VA signs a confidentiality agreement and a non-compete with us before they touch a single client, with real consequences for breach. On your end, you give your VA access only to the systems they need, and if you ever offboard them, we revoke access immediately. Our VAs are also briefed on NZ Privacy Act 2020 obligations before they start work.
What tools and software do your VAs use?
Our VAs come trained on the systems most NZ businesses already use: Vault RE, PropertySuite, PropertyMe, PropertySmarts, Trade Me,realestate.co.nz, OneRoof, Xero, Canva, Google Workspace, Microsoft 365, and Trello. If you use something we haven't seen before, we'll learn it before your VA starts touching anything live.
How quickly can my VA start?
First week is matching and contract setup. Your VA starts foundations work within 7-10 days of signing. Full rhythm, where they own ongoing tasks without prompting, typically lands at 2 to 4 weeks. Clients who invest in proper onboarding (a few hours of recorded walkthroughs, clear examples of what good looks like) get full value fastest.
Who manages my VA day-to-day, you or me?
You manage the work, we manage the VA. In the onboarding period, you and your VA work with our Account Manager to map out routines,priorities, and what good looks like. From there, you interact with your VA the same way you would a local assistant — a quick message,a voice note, a daily standup if you want one. We stay in the background managing performance, leave cover, quality, and any operational issues.
What if I need to cancel?
Our standard notice period is 60 days. No long-term contracts, no penalties. We see this as a partnership, not a lock-in.
What if I don't have enough work to fill the hours?
Honest answer: if you genuinely don't have the workload, downsize to a smaller package or cancel within the notice period. No drama, no fees. But most of our clients discover the opposite pretty quickly. Once a VA is doing the work that was eating your evenings, you find more things to hand over. The constraint is usually trust and process, not workload.